Website Build Status List

[Site launched November 3, 2022]

ORS has begun a content audit of the current site. Also examining Google analytics.

Brianna Wells will be the primary contact for content. Amber Hanson to PM.

Desire for filterable table functional element to list research projects. Research to provide IT with full scope of required fields as well as template output if needed. Examples here: https://demo.cms.ok.ubc.ca/functional-elements/custom-filterable-table/

Updates

[Update November 19, 2021 – CSV Import complete, notified Amber requesting a review of the imported content.]

[Update November 2, 2021 Completed CSV for Custom Post Type submitted to I.T]

[Update July 5, 2021 Followed up for information on the Content Starter Pack]

[Update June 29, 2021 Initial overview of the Custom Post Type and datatable. ]

[Update June 11, 2021, Discussed the Custom Post Type for the ORS build. ]

[Update February 17, 2021, Followed up on sitemap and CSP. The sitemap is still in progress.]

[Update November 23, 2020, Discussed the project requirements and timeline. Customer to submit the CSP before the 2020 Christmas break. The expected launch date is Aug 20, 2021. CWL authentication is an ideal requirement, however, if the Novell to CWL authentication project does not get completed, ORS would continue the current process of uploading the forms to their counterpart’s website, ors.ubc.ca. The filterable Table(PODS) component is what we would use for filtering and searching forms.

Notified the drawbacks of media security in WordPress, and also went over Qualtrics as the ideal, secure alternative for forms.]

[Update 1: Content entry phase. Custom Pods created for grad student profiles. Bumped up to medium touch. -SQ]

[Project restarted Fall 2022 with new communications team. New pages recloned from other UBCO faculty sites (FCCS, Science, FASS, etc)]

[Update Nov 2, 2021, Followed up with the client for a status on content population.]

[Update July 12, 2021 Completed the CSP/Sitemap/List of pages to clone]

[Update July 7, 2021 CSP/Sitemap/List of pages to clone submitted to I.T.]

[Update Mar 19: Kickoff meeting March 12, 2021. Light touch. No directory or functional elements are required other than standard news page and UBCO events integration. Major content pages will be audiences and landing pages that link out to program pages. Discovery phase 1. Project plan and sitemap to be submitted by the communicator. ]

[Update March 24, 2023: Site shell complete. Handed over to HC for content entry. -SQ]

[Update March 17, 2023: nearing approve sitemap; shell required in late March -RL]

[Update Feb 2, 2023: University Relations is supporting a redesign of HR website. Identified as priority project by PEC. Kick-off meeting completed. Aiming for a July launch; maybe sooner if accelerated.]

[Update March 7, 2023: Site shell completed. Content entry with UR and contractor. -SQ]

March 1, 2023: UR playing a lead role in site build for spring launch. Pixel Salad contracted for content entry build. -RL

Kickoff meeting Feb 9, 2022. Likely a few customizations re: forthcoming consultations with local Indigenous Creators on artwork and/or branding. Marked Medium in anticipation of details. – SQ

[Update March 3, 2021: Content Starter Pack complete. Handed over for content migration/entry.]

[Update March 2, 2021: Project plan and sitemap submitted approved by UR February 22. IT still awaiting Content Starter Pack.]

[Update: Project plan and sitemap submitted Feb 12, 2021 and under review by UR]

[Update: Ticket submitted to IT Feb 1, 2021. Communicator expressed urgency.]

“General Area of Issue: website
UBCO is lobbying to have the new BC Federal Regional Development Agency co-locate at UBCO in the Innovation Precinct (see recent tweet) and we are garnering a fair amount of media attention from the Cleantech Hub news release issued in Jan 2021. The existing site template does not meet our needs, so site content needs to be ported over to teh new WordPress platform. Existing website content can be used as the starter pack; site owner will build and update new page content prior to launch.

New sitemap:
– About the precinct (include Building One and Learning Factory as child pages)
– Innovation hubs – new (will include Cleantech Hub as a child page)
– Partner opportunities
– Featured projects
– News (use news and events feed)
Campus: UBC Okanagan
Website: https://ubcinnovationprecinct.ca/”

March 7, 2023: website shell spun up; with client for content entry -RL

January 16, 2023: Project restarted and moved over to Library team. Calvin Coleman to serve as primary contact. Light touch build in Admin Suite. No firm deadline, but the hope is to launch within Winter Term 2023. -RL

February 25, 2022: Provost team placed project on hold to focus on ALT-2040, CPE and International sites. -RL

April 2021: Kickoff meeting started with new communicator. Light touch.

May 2020: Provost office has chosen to prioritize UBCO CTL site in Provost portfolio due to currently higher profile from remote teaching due to COVID 19

[Update June 9, 2022: Reactivated now with IKBSAS involvement. IKBSAS Comms reviewing content. -SQ]

[Nov 26, 2021: No update, waiting on approval. ]

[Oct 1, 2021: Waiting on approval. ]

Website requested Feb 1 2021. CHBC is a new centre within HES/FHSD.

[Update April 12: Site launched April 11. Domain mapping switch only. -SQ]

[Update March 30: Brand check edits underway. Target launch date set for April 25. -SQ]

[Update March 1: ALT fund project list filterable table Pods complete. ALT fund team to populate projects list and delete exisitng pages. -SQ]

[Update Feb 24: CSP complete, Content Entry Migration. Bumped up to Medium Touch due to request for an ALT fund project list filterable table using Pods custom post type. -SQ]

[Update 1: Confirmed Admin Suite. Sitemapping stage begun. IT to clone using new Admin Site Template. -SQ]

ALT 2040 site in UBCO CMS to move off CLF 7 Basic to Faculty/Dept theme Admin Suite. Kickoff meeting Oct 13.

New website encorporates all Student Services websites, Aboriginal Students, Academic Advising, Advising and Involvement Centre, Awards & Financial Support, Campus Health/VOICE, Campus Life, Career Services, CSL Program, Disability Resource Centre, English Foundation Program, Get Involved, Go Global, Health and Wellness, International Students, New to UBC, Parents, Student Leadership Conference, Campus Recreation (TBC); Excludes: Athletics (led by Athletics)

-New website to raise awareness about a new undergraduate degree – Bachelor of Sustainability – among prospective students and key influencers (parents and guidance counselors)
-Drive enrollment
-Help students understand their degree options (four concentrations available) and admissions requirements

[Update: Feb 2021. Site launch on hold. Program still awaiting approval. IKBSAS comms revising content. ]

[Update: New program awaiting approval. IKBSAS to provide details/plans when available. ]

[Update: Kick-off meeting of scheduled for June 5: Pieter, Meghan, Shauna, Randy]

[Update: Kick-off meeting completed July 22. Light-touch in Facutly-Dept theme. Small site of 10-12 pages and many will cloned in from other sites. New domain required: sustainability.ok.ubc.ca]

[Update: Sitemap submitted and approved Sept 1. Site shell and clones completed. IT handover to IKBFOS Sept 2. ]

[Update: June 2021. IKBSAS committee meeting June 30. Possible target launch Aug 2021. -SQ]

[Update: Aug 2021. Project reactivated. Target launch date confirmed Aug 23rd 2021 pending brand check -SQ]

[Update: Aug 2021. Site launched Aug 23rd 2021. IKB Comms to complete post-launch adjustments TBD-SQ]

[Update: IT has cloned Science site to a new FASS site upon request. IKBSAS working on both sites.]

[All IKBSAS transition sites launched June 30, 2020. FASS, Science, FASS Resources, Science Resources, Biology, Chemistry, Psychology, CCGS, CMPS, EPP, EEGS, HS  ]

[IT Web team has blocked off next 14 days for supporting IKBSAS transition post-launch. ]

[Update: IT marking this project completed. Now 3 months post-launch. -SQ]

IKBSAS Sciences website to represent Sciences and Arts as separate faculties.

IKBSAS comms team to manage and populate 2 separate sites for Arts and Sciences, starting with Sciences first. Arts to be a clone based from Sciences.

[Update: IT has created clone of IKBSAS site under science.cms.ok.ubc.ca]

[Update: IKBSAS entering content/revising content as needed. Will inform IT when they are ready to clone to a new Arts site.]

[Update: IT has cloned Science site to a new FASS site upon request. IKBSAS working on both sites. Science site under review by faculty.]

[All IKBSAS transition sites launched June 30, 2020. FASS, Science, FASS Resources, Science Resources, Biology, Chemistry, Psychology, CCGS, CMPS, EPP, EEGS, HS  ]

[IT Web team has blocked off next 14 days for supporting IKBSAS transition post-launch. ]

[Update: IT marking this project completed. Now 3 months post-launch. -SQ]

[Update March 23: Site launched. New bark.ok.ubc.ca registered subdomain. barkubc.ca custom domain in GoDaddy forwarded to bark.ok.ubc.ca. Communicator to delete bark.sites.olt.ubc.ca ]

[Update Mar 8: Dog/handler profiles CPT development complete. Communicator to populate profile content. Status moved back to phase 6 content entry. ]

[Update Mar 4: Brand check discovered need for custom Pods custom post type for Dog/handler profiles. IT agrees it would be a good use of Pods and has started development. Adjusted to medium touch, back to phase 5.]

[Update: Customer awaiting brand check. Target launch date Late Feb. 2021]

[Update: IT has completed CSP and new site shell. No additional training, site owner already familiar with UBCO CMS Faculty/dept theme. Admin suite has reduced components. Handover to customer Sept 3. Updated UBCO CMS Projects list to Active, Content Entry Phase. -SQ]

[Update: Communicator has submitted CSP. IT to review CSP and spin up new site shell, mid-Aug. ]

[Update: Project Plan, Site-mapping info provided to communicator Feb 28. Project set-up in WZ April 30].

[Update: Has been discussed at Feb 2020 Webcore meeting. Redesign can move forward as light-touch.

1. It requires no new layouts/components.
2. Has a designated communicator — you —to lead the project.
3. BARK is a high-profile program with a reputation that extends within and beyond campus.]

Currently on UBCV CTLT CMS. Faculty communicator has expressed interest in migrating to new UBCO theme. Communicator is already experienced with UBCO CMS faculty/dept theme and will be the one to lead the project.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

Site launched June 7. Merges bcmb.ok.ubc.ca and biol.ok.ubc.ca to biology.ok.ubc.ca

[Update March 30: Brand check updates completed. Site launched March 30 for Phase 1. Phase 2 scope and details TBD. CPE team to continue courses/programs updates for Canvas catalog collection, etc]

[Update Mar 15: Basic CSP completed and access handed over to CPE team. IT completed Pods CPT for Courses and Programs. Back to CPE team to review.]

[Update Feb 22, 2022 – Sitemap completed. Awaiting CSP. CPE team expressed urgency for timeline for end of March launch for Phase 1. Desire for timing launch with a new program opening. Further assessment of increased scope after kickoff meeting: Site will need filterable table Pods for courses listings (Phase 1). CPE team to provide details for Canvas catalogue API. Bumped up to heavy due to Catalogue API integration (Phase 2).]

[Update 1 – Kickoff meeting Feb 10, 2022 to initiate project and confirm project expectations and scope.]

Update: Website launched Feb 11 after issues resolved with cms.ok.ubc.ca server SSL and med.ubc.ca subdomains -SQ

Update: IT submitted DNS change request to UBCV MedIT for ccdpm.med.ubc.ca to point to cms.ok.ubc.ca DNS record. -SQ

Update: SMP communicator has migrated content. UR brand check completed. -SQ

Update: CSP submitted to IT Nov 16. IT building basic site shell with content and sitemap as provided. -SQ

Update: Nov 5, 2020 – IT and UR met with SMP comms for kick off meeting. Light touch determined. SMP communicator is committed to building maintaining the website, no intentions at this time for site to be handed over to the centre. Initial project plan and sitemap submitted by SMP to UR. IT awaiting content starter pack. Status updated to Active. -SQ

Submitted Sept 8 via CMS website New Website Scope Questionnaire

Intended to be a new site combining and/or replacing portions of RIMES, ORS, VPRI, Library pages.

[Update: Website launched on June 2nd, 2021]

[Update: Website handed over to RL for Brand and Quality Review on 4/22/2021]

[Update: Renamed from Digital Scholarship Services Sept 13, 2019]

[Update May 2020: Project has started/stopped multiple times with different stakeholders, leads, and voices. Now a third party UX contractor is involved and CSC has hired a dedicated resource. IT has requested a “reset” kickoff meeting to be scheduled to get roles and responsibilities sorted for all current parties before proceeding. UR to schedule. -SQ]

[Update Jun 9 2020: Kickoff ‘reset’ meeting. Responsibilities assigned. Kristy Baxter from CSC to be project lead and main contact for IT. Jithin Shaji for development. Aida Viziru to share UX/UI wireframes for Pods “Services” page template. ]

[Update July 1 2020: Aida provided the draft sitemap, wireframes for the product pages, user flows and the list of fields required for the product pages.]

[Update July 8 2020: IT and UR did the initial review of the provided materials. IT to schedule a meeting closer to the end of the month to discuss a few technical scopes. In the meantime, JS to explore further on the feasibility with PODS.]

[Update July 29 2020: Closed the IT ticket 178067.01 which was initially created by Erin Crowe. Created a new ticket 199422.01 for the CSC Project on behalf of Kristy Baxter.]

[Update July 30 2020: Met with Aida, Mags and the CSC Steering committee to go over the wireframes, technical feasibility and timelines. IT confirmed the feasibility and will move forward with the project using PODS. IT to work on a working prototype while Aida/Mags/Kristy prepare the Content Starter Pack, & mockups with styling details. September 2020 is not a launch date. IT to explore options for enhanced search functionality.]

[Update August 19 2020: Aida provided the homepage wireframes. Working session scheduled for early September.]

[Update September 3 2020: Aida, Kristy, JS & SQ attended a working session to go over the fields, and type of fields required. I.T to provide a timeline estimate by end of September 2020. I.T waiting for CSP, while research is being done for potential Search Functionality.]

[Update October 16 2020: Aida submitted CSP for review.]

[Update October 22 2020: UR approved sitemap/wireframes.]

[Update October 22 2020: I.T working on CSP and Custom Post Types and Fields.]

[Update December 08 2020: I.T handed-over the completed CSP. CSC team to work on providing a complete and clean CSV of Resources to be imported to the CSC website.]

[Update December 18 2020: CSV format confirmed. IT waiting for the completed csv file to proceed with importing data. ]

[Update March 3 2021: JIRA + WordPress Gravity Forms ‘Integration’ tested and confirmed. ]

Currently in UBCV CTLT CMS. The unit has expressed a desire to use the new UBCO theme.

[Update: Site launched on 5/13/2021]

UPDATE: CTL site now higher profile due to COVID 19 response for more remote teaching. Provost communicator has approved CTL request to make this project active along with OPAIR/PAIR and prioritized over Makerspace and International sites in provost portfolio. Kickoff meeting to be scheduled. -SQ

UPDATE 2: Kickoff meeting June 10. Admin suite (light), but potentially with a filterable table made in Pods… TBD. Julie Thomson from CTL will be point person. Jithin Shaji as lead dev.  -SQ

[UPDATE July 10 2020: Randy provided the Draft Project Plan to the CTL team. including the WorkZone template. ]

[UPDATE August 26 2020: CTL team submitted the sitemap to U.R and I.T for review.]

[UPDATE October 9 2020: I.T followed up with CTL and U.R for an update on the project.]

[UPDATE October 9 2020: UR and Julie from CTL revised project timelines as follows.

Oct 13-16: Julie to add notes to the sitemap
Oct 19/20: Randy to review/approve sitemap
Oct 19-30: Julie to prepare Content Starter Pack for the following four pages: Homepage, Teaching remotely (level 1), Support landing page (level 1), Awards (level 2)
Nov 2: Content Starter Pack handed over to IT.

]

[UPDATE October 19, 2020, Sitemap Approved. IT to scope the request for filterable tables.]

[UPDATE October 21, 2020, Met with Julie to review the request for filterable tables. Most likely this will not be part of the website redesign project.]

[UPDATE November 13, 2020, CSP Submitted for review. IT & UR to review CSP]

[UPDATE November 20, 2020, CSP Approved by UR]

[UPDATE November 24, 2020, IT spun up the CTL site on OKCMS]

[UPDATE December 7, 2020, IT handed-over completed CSP to CTL and trained on using the new site. ]

[UPDATE January 12, 2020, Agreed CTL could use the full Faculty-Department Theme. JS deactivated the Admin Suite Restrictions plugin. ]

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

[March 17, 2023: site launched. UR supported with post-launch adjustments. Now complete -RL]

[Update: CSP completed Aug 3 2022. Trained CITech for content entry. ]

[February 24, 2022: site requested Feb. 3; interdisciplinary immersive technologies graduate programs. Once project plan and sitemap received, clone of MDes could be done to accelerate build. -RL]

Project background and summary to be provided at a later date.

Requires development of multiple sortable lists (Awards, Forms, Deadlines. Also requires development of scrolling side menu to be used on the CoGS policy document page.

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

1. Consolidate ~40 program websites into 8 department portals
2. Create (navigation, UX, etc.) consistency across faculty and dept. websites 3
3. Ensure web content is responsive and search engine optimal

Current URL’s cosc.ok.ubc.ca; math.ok.ubc.ca; physics.ok.ubc.ca; stat.ok.ubc.ca

This is the lead project for all faculty/department sites, as the template developed here will be used for all future faculties and departments. Project includes the development of the faculty/staff directory.

New DVC website using the Faculty/Department Theme.

[Update: Initial site setup and configuration completed by SQ and handover to UR – Dec 2018]

[Update 2: Training completed with Adam Schubel (SQ and RL) – Jan 29, 2019]

[Update 3: End date set to end of Q2 2019 -SQ]

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

Education faculty site renamed to Okanagan School of Education. Webcore site to be redesigned using Faculty/Dept theme.

New communications person Amanda Lamberti hired late March 2019.

[UR and IT had a kickoff meeting with Amanda to brief her on project and technology (early April 2019). Amanda tasked with checking existing content and shepherding site through brand check and launch. ]

[Update: kickoff call with client. Determined to be light touch in full Faculty-Dept theme, but needs some development: workflow; sign-in/private pages. Project added in WZ with new process steps. Amber Hanson is working on project plan and sitemap. Lead dev Steve Quilala.]

[Update 2 early June 2020: Sitemap and project plan approved. entrepreneurship.cms.ok.ubc.ca created. User training completed. Now in content entry phase.]

[Update 3: Site launched by IT web team Aug 12 per customer request after UR agreed to do brand check post-launch.]

Central UBCO events website using Modern Tribe The Events Calendar plugin. Overarching goal to replace bedeworks calendar with a common campus-wide solution. Intention is for all events categories, venues, etc. to be added to this central calendar and content to be output to other websites.

UR and IT to work together on configuration based on plugin’s capabilities and campus needs, design/styling, etc. Lead dev Steve Quilala.

UR and IT targetting a Q4 launch when communicators have more time to learn new system and can test on a few new events on campus.

Goal is for January 2020 for campus-wide adoption of new UBCO events calendar among WebCore users. [Launch date updated to March 2, 2020]

UPDATE: Starting list of event taxonomy determined:

• Organizer = Faculty/Depts/Units
• Venues = Room by Building
  eg: “Creative and Critical Studies (CCS) – FINA Gallery”, “University Centre (UNC) – Ballroom”
• Categories = Event Categories
  eg: Arts & Humanities, Athletics, Music, Health & Wellness, Recreation, Community, etc…
• Tags = Event Types
  eg: Ceremony, Conference, Party, Protest, Seminar, Workshop, etc.
• Custom “Audiences”
  eg: Alumni, Faculty, Staff, Students, Community, Family

[Update 1: Testing completed for iCalendar scheduled imports -SQ]

[Update 2: Live content testing on-going -SQ]

[Update 3: IT working on modifications to default event templates -SQ]

[Update 4: UR entered live content from Bedeworks calendar to kick off content migration (late Jan-Feb) -SQ]

[Update 5: UR training campus communicators/bedeworks users to now use UBCO Events (mid Feb) -SQ]

[Update 6: IT/UR working towards launch date early March. Users expected to double-enter events in UBCO Events as well as bedeworks throughout March. -SQ]

[Update 7: IT has developed plan for mini-calendar rollout for sites currently using RSS aggregator lists -SQ]

[Update 8: Launched March 5, 2020]

[Update 9: Mini calendar migration started for select faculty/dept theme sites.]

New site being developed on using the Faculty and Department CMS theme.

Project background and summary to be provided at a later date.

Combination of the following websites hist.ok.ubc.ca; soci.ok.ubc.ca; urbanstudies.ok.ubc.ca; latin.ok.ubc.ca

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

Project background and summary to be provided at a later date.

[March 17, 2022. First pilot site nearing launch. Theme development now complete. -RL]

[New theme finished early July 2022. Watershed Ecosystems to be first pilot research institute to use new theme. ]

[Update Feb 24, 2022 – Assets handed over to IT for development. Dev started Early Feb. ]

Templates for VPRI Research Cluster Websites. 4 sites to form pilot. Contractor hired to do discovery. TBD if new components will be required.

—-

[Update: Site launched Oct 20 ]

[Update: Aug 4 2022 – CSP completed. Handed over to Provost for content entry. ]

[Update July 2022 – CSP handed over. IT building CSP.]

[Update Nov 5, 2021 RL added the project to WZ]

May 2020 – Provost office has chosen to prioritize UBCO CTL site in Provost portfolio due to currently higher profile from remote teaching due to COVID 19

IT helping IKBSAS with a hybrid migration to Faculty/Dept theme. Content and site structure to remain identical to current IKBSAS site in ACM.

IKBSAS secured area will be spun off to a separate private site only accessible to select IKBSAS staff. IKBSAS to review both sites before launch.

Content starter pack complete. Communicator to review. Initial training set for May 30.

Site launched late Aug 2019 before September 2019 student intake.

Defined as ‘Heavy Touch’ site under WebCore definitions. Custom News/Blog page requested as an additional development project.

UPDATE: News Page Template now complete and delivered in production code. Available to all sites using Faculty/Dept Theme. See Demo site – https://demo.cms.ok.ubc.ca/landing-page/news-page/

FoM was initially the first faculty using new Faculty/Department Theme. Content starter pack completed by IT, but currently no communications lead for FoM. Current status: ON HOLD until project is properly staffed and resources again by FoM.

UPDATE: FoM hired new communicator May 2019. Working with leadership to review existing sitemap, content, etc.

UPDATE: FoM hired another new communicator Feb 2020. Working with leadership to review existing sitemap, content, etc.

UPDATE: Content entry completed. Has been submitted for brand check.

UPDATE: Brand check completed. Now back with content team to make adjustments.

UPDATE: Final review. Launch date TBD.

UPDATE: Site launched May 13, 2020. Marked completed.

Project background and summary to be provided at a later date.

After initial kickoff meeting, UR and IT determined it as a light touch build. No new components or functional elements needed.

[Update: Communicator to provide list of pages to be cloned from other websites and brought into a new nursing site. ]

[Update Apr 2020: Communicator in content entry stage. IT added list of directory users Mar 30 and awaiting update.]

[Update Dec 2020: Website launched Dec 16, 2020. Marking project complete.]

Major front end redesign. Significant backend configuration and development using Advanced Custom Fields. Launched in conjunction with Okanagan Stories campaign.

Post-launch improvements and optimizations ongoing.

[Update May 8: client near approving sitemap. Content Starter Pack expected in late May.]

[Update July 2020. CSP shell and pages started. Tableau pages continue to be embedded.]

[Update: PAIR team trained on CMS on Aug 23. Now in Content Entry Phase. SQ in contact with UBCV IT on CWL authentication issues and potential Tableau issues with 2020 version update.]

[Update: Project to move forward with workaround for Tableau http/https on vendor side. All dashboards will open in a new window. -SQ]

[Update: Target launch date pushed to late Feb 2021 for expanded stakeholder approvals ]

[Update: Site launched April 13. SSL and DNS for pair.ubc.ca done by UBCV ITSC and CISO teams. ]

Provost site prioritized by Provost communicator.

OPAIR (Okanagan) and PAIR (Vancouver) websites to be combined into one site covering activity on both campuses.

[Update: Site launched July 21, 2022]

[Update June 9, 2022: Sitemap completed. IT started CSP and evaluating custom Pods table. -SQ]

UBCO Parking site as first ADMFIN site to migrate to Admin Suite from CLF 7 Basic. Kickoff completed with Jeff Joyce on Feb 8, 2022 to review current website challenges, competitive analysis, roles and responsibilities, etc.

Existing URL’s include ppe.ok.ubc.ca, unit8.ok.ubc.ca, econ.ok.ubc.ca

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

Basic site cloned from recently completed DVC site. Client handover/training completed May 28.

[Update Aug 30, 2022: Single site SSL issued and installed for rc.ubc.ca. Site launched Aug 30 -SQ ]

[Update June 9, 2022: Customer ready for Brand Check. UR to schedule.-SQ ]

[Update Feb 24, 2022: Customer CSP completed and site shell handed over to RC on Feb 16, 2022. -SQ]

[Update: Discovery phase. Project plan and sitemap submitted for review. Jan/Feb 2021.-SQ]

[Update: Kickoff meeting in December 2020. Project plan to be submitted. -SQ]

Website for UBCO Research Computing team. Content to be derived from current Office of VPR site with links to/from UBC IT Okanagan website. Requested by Erin Crowe and Conor English. Kickoff meeting still TBD.

New site being developed on using the Faculty and Department CMS theme.

Project background and summary to be provided at a later date.

New site being developed using the new Faculty and Department theme.

Project background and summary to be provided at a later date.

Hybrid flip (mostly) of UBC IT Okanagan website. UBC Okanagan specific content will be brought in as pages. Most areas link out to UBC federated services in Vancouver. Desire for more exposure for user FAQs and KnowIT knowledge base. Lead dev Steve Quilala.

[Update: Project restarted in Q2 2020 for target delivery early July 2020 -SQ]

[Update 2: Custom development for dynamic search Computer Labs list completed. -SQ]

[Update 3: IT to reviewing content internally with Service desk and other IT teams. -SQ]

[Update 4: Rename/rebrand unit to “UBC IT Okanagan” from “IT, Media and Classroom Services”. -SQ]

[Update 5: Target launch revised to mid-July 2020 to prioritize IKBSAS faculty split launch July 1.  -SQ]

[Update 6: Under review by UBCO IT leadership team. Brand check requested from UR.  -SQ]

[Update 7: Brand check complete. IT making final edits and prepping for launch. -SQ]

[Update 8: Site launched July 16, 2020. -SQ]

[Update 4: Brand check edits were minimal. Site launched May 18, 2021. artgallery.ok.ubc.ca and ubcogallery.ok.ubc.ca]

[Update 3: Handed over to UR for brand check. Site will launch as artgallery.ok.ubc.ca until gallery.ok.ubc.ca domain is available, which is currently used by FCCS Public Art Collection. ETA for new PAC using PastPerfect is December 2021.  -SQ]

[Update 2: IT created site shell March 1. CSP will be cloned pages from various sites. -SQ ]

[Update 1: Kickoff meeting Feb 19, 2021. Full Faculty/Dept theme because site is highly visual (light). -SQ]

Website for a physical gallery at future UBCO Downtown Kelowna campus. Project combines current Public Art Collection web application project (PastPerfect) together with promoting new future downtown gallery. Gallery website domain (gallery.ok.ubc.ca) has been approved by multiple stakeholders to belong to FCCS. FCCS will use gallery.ok.ubc.ca domain for use to promote new downtown physical gallery instead of only for Public Art Collection. gallery.ok.ubc.ca would simply link off to separate site where Public Art Collection application would be hosted. Domain name yet to be determined (eg: public-art.ok.ubc.ca).

[Update: Project marked complete March 17, 2023 -RL]

[Update: Site launched November 16, 2022]

[Update: Target launch date November 16, 2022]

[Update: CSP completed Aug 4 2022. Handed over to Provost for content entry. ]

[Update March 30: DVC taking ownership of unitedway.ok.ubc.ca currently on sites.olt CMS. Communicator wants to move site to UBCO CMS. Mainly informational site with minimal content. Admin Suite confirmed. Kickoff meeting March 30. ]

[Update Dec 21, 2021: Site launched Dec 21. Combined/redirected communications.ok.ubc.ca, ur.ok.ubc.ca, and ceremonies.ok.ubc.ca into one. Complex deployment factors DNS, domain mapping, redirections, and SSL. Project updated to Post Launch Adjustments -SQ ]

[Update Jun 29, 2021: CSP completed. Handed over to UR. -SQ]

New University Relations website to combine: ur.ok.ubc.ca, communications.ok.ubc.ca, ceremonies.ok.ubc.ca. Project plan and sitemap TBD. Admin suite requested.

[Update Feb 24, 2021 – Site launched in April 2021. Marking project complete.]

[Update: Rediscovery will be required in mid-2022 for larger site]

[Update: Interim landing page made live on 4/29/21]

[Update: 2/18/2021] RL offered to work on the interim landing page required for VEMS. Expected launch date Mar 1, 2021.

Website goals:

1. Serve as an external portal for campus-wide research promotion (TBC)
2. Facilitate connections between the university and external stakeholders (TBC)
3. Be the anchor site for research institutes, infrastructure projects and strategic initiatives (TBC)

Target audience:

1. Academic Research Peers (external reviewers)
2. Executives at large multi-national corporations in priority sectors
3. Potential New Recruits (Research Faculty, Graduate Students, Postdocs)
4. Community Partners (SMEs, non-profits, ONA, AO, Interior Health, COEDC)
5. Municipal, Provincial and Federal Government Stakeholders

[Update: Site launched March 20, 2023 -SQ]

[Update: launch scheduled March 20 -RL]

[Update: Training and handover completed July 20, 2022. Watershed Ecosystems group in content entry phase.]

First site to start project build using new VPRI Theme based on F/D Theme developed for research institutes and clusters

[February 1, 2022: AVPFO sites require planning and content resourcing; UR will support one site at a time. Parking selected as priority site. -RL]

[February 1, 2022: AVPFO sites require planning and content resourcing; UR will support one site at a time. Parking selected as priority site. -RL]

[January 19, 2022: originally entered by HSE; consolidation of CORM web properties into operations.ok.ubc.ca recommended = combine campusmail.ok.ubc.ca + facilities.ok.ubc.ca + hse.ok.ubc.ca + security.ok.ubc.ca; move travelfieldsaftey.ubc.ca to Canvas; explore options for alert.ok.ubc.ca. -RL]

[February 1, 2022: AVPFO sites require planning and content resourcing; UR will support one site at a time. Parking selected as priority site. -RL]

[January 19, 2022: recommend consolidating campusplanning.ok.ubc.ca + transportation.ok.ubc.ca into planning.ok.ubc.ca. -RL]

[Update Apr 19, 2022] Project reactivated per request of IKBCOMMS -SQ

[Update Feb 11, 2022] IKBSAS comms putting project on hold until May/June 2022 -SQ

[Update 1] Kickoff meeting Nov 25, 2021. Admin suite (light). Marked Active. Low priority site for IKBSAS comms. -SQ

[February 1, 2022: AVPFO determined site could proceed under direction of dedicated communicator; Kristen Thompson checking with UBCV. -RL]

[Update: Initial Scope meeting held on Nov 6/2020. SHHS is likely to go with an external vendor depending on funding. IT and UR consulted on various options. Kristen to confirm later on SHHS decision. ]

[Update Jan 2021: SHHS no longer exploring external vendors. Will work with UR and IT on a new site in UBCO CMS. -SQ]

[Update Jan 2021: UR to confirm the order of AVPFO website builds as suggested by the AVPFO Leadership. ]

[Update Feb 2021: SHHS confirmed that they will use UBCO CMS, not external vendor]

March 20, 2023: paused; Daycare team may get support from UBCV and build in SHCS WordPress installation

March 17, 2023: site requested March 1, 2023. Priority for AVPFO because the existing site is independent and not UBC-branded; daycare is becoming part of SHCS (Student Housing and Community Servies) in June 2023.  -RL

Refresh project will be secondary phase after a separate project for updating all TEC plugins. Preparation for TEC legacy views from version 5.0 being retired and new views styles being standard. -SQ

[Update Apr 3, 2023: IT testing TEC version 6 update with update to Series/Recurring events and various bug fixes -SQ  ]

[Update Feb 24, 2022: Moving back to Discovery phase. IT waiting for details from UR. -SQ  ]

[Update Dec 14, 2021: Several TEC plugins updated to the new version 5.0 calendar views. Refresh will be based on the design of this new 5.0 update. ]

[Update: Testing in CMS Dev started and evaluations of impact of plugin update. ]

[Update: Relatively low impact of plugin update. TEC extended legacy views in application codebase to Feb 2022, but is officially unsupported. UR and IT re-evaluating timelines. -SQ]

[February 1, 2022: AVPFO sites require planning and content resourcing; UR will support one site at a time. Parking selected as priority site. -RL]

[February 1, 2022: AVPFO sites require planning and content resourcing; UR will support one site at a time. Parking selected as priority site. -RL]

[January 19, 2022: consolidation of facilitiesplanning.ok.ubc.ca +projectservices.ok.ubc.ca into infrastructuredevelopment.ok.ubc.ca recommended. -RL]

[Dec 2020: Aaron Mogerman, Director, Infrastructure Development submitted the completed project plan.]

[April 2020: On Hold until the new directors are hired.]

[March 2020: Met with Erika, Randy and IT representatives to learn more about the request and to provide information on the OKCMS Site build process.]

[Update Oct 5, 2021 – Temporarily on hold due to AVPS Student portfolio restructuring. Will be revisited late 2021. -SQ]

[Update: Kickoff meeting completed Mar 9. Light touch admin suite. Marked Active. Site design will not retain UBCV SVPRO brand, will keep consistent with regular UBCO styling. IT has restored site shell and has been made available to communicator. Communicator to work with SVPRO team to define project and site architecture/content. -SQ]

Requested Feb 2021. svpro.ok.ubc.ca started as UBCO CMS site, then moved to CTLT CMS to align with SVPRO Vancouver branding, now requesting to return to UBCO CMS. Old project site was archived and has now been unarchived for customer to review. -SQ

[February 1, 2022: AVPFO sites require planning and content resourcing; UR will support one site at a time. Parking selected as priority site. -RL]