Website Build Status List

UBC Okanagan is currently working on multiple website builds — see below for  a full up-to-date list.

This list follows our current web development process map which outlines the various phases of a build. Builds are categorized into three types:

  • Light touch: Uses only current CMS components, functionality, and styles. No programming or development is required. Content will be added to your site using what we currently have in the CMS. (Determined by IT/UR)
  • Medium touch: Uses mostly all current CMS components. May have some one-of-a-kind style changes or new required functionality added. (Determined by IT/UR)
  • Heavy touch: May require design of new components or development of new functionality. Requires engagement with both IT and University Relations, project plan, time estimates, scheduling, etc. (Determined by IT/UR)

The assessment is conducted by IT & University Relations following the completion of a new website request questionnaire.


This list is updated regularly by UBC Okanagan IT Web Services Team.

Click the table row to see project preview and recent updates. To view full details of each project please click the link in the description name. 


Project Name Current Phase Touch Level Faculty/Unit Project Status Project
Summary
Full Details
News.ok.ubc.ca Redesign 8 - Post-Launch Adjustments Heavy MAIN Active

Project background and summary to be provided at a later date.

View full News.ok.ubc.ca Redesign project details »

Visualization and Emerging Media Studio 7 - Testing / Launch Light IT Active

[Update: Interim landing page made live on 4/29/21]

[Update: 2/18/2021] RL offered to work on the interim landing page required for VEMS. Expected launch date Mar 1, 2021.

View full Visualization and Emerging Media Studio project details »

Centre for Heart, Lung & Vascular Health (CHLVH) 6 - Full Content Entry / Migration Medium FHSD Active

[Update 1: Content entry phase. Custom Pods created for grad student profiles. Bumped up to medium touch. -SQ]

Your Site
Name
Allyssa Costerton-Grant
Email
allyssa.costerton-grant@ubc.ca
What is the name of your unit?
School of Health and Exercise Sciences
Choose which best describes your unit
Department
What is your current URL?
https://chlvh.ok.ubc.ca/
Who are your top 3 audiences?
Prospective graduate students
Partner institutions and academics
Prospective community partners
What are your 3 main goals for your new site?
Streamline user experience for each of the 3 different audiences above.
Improve how Centre activities are shared and promoted on site.
Upgrade the site to allow for the Centre’s Summer School and biennial conference sites to be integrated
What You May Need
Do you think you will need new page layouts?
No
Do you think you will need any new components?
Yes
If yes, please describe which the new components you require.
The only component I am not aware exists is integration of forms.
Will you be collecting any personal information?
Yes
If so, what kind of personal information will you be collecting?
Conference attendee’s information.

View full Centre for Heart, Lung & Vascular Health (CHLVH) project details »

Innovation Precinct 6 - Full Content Entry / Migration Light VPR Active

[Update March 3: Content Starter Pack complete. Handed over for content migration/entry.]

[Update March 2: Project plan and sitemap submitted approved by UR February 22. IT still awaiting Content Starter Pack.]

[Update: Project plan and sitemap submitted Feb 12 and under review by UR]

[Update: Ticket submitted to IT Feb 1, 2021. Communicator expressed urgency.]

“General Area of Issue: website
UBCO is lobbying to have the new BC Federal Regional Development Agency co-locate at UBCO in the Innovation Precinct (see recent tweet) and we are garnering a fair amount of media attention from the Cleantech Hub news release issued in Jan 2021. The existing site template does not meet our needs, so site content needs to be ported over to teh new WordPress platform. Existing website content can be used as the starter pack; site owner will build and update new page content prior to launch.

New sitemap:
– About the precinct (include Building One and Learning Factory as child pages)
– Innovation hubs – new (will include Cleantech Hub as a child page)
– Partner opportunities
– Featured projects
– News (use news and events feed)
Campus: UBC Okanagan
Website: https://ubcinnovationprecinct.ca/”

 

Your Site
Name
Amber Hanson
Email
amber.hanson@ubc.ca
What is the name of your unit?
VPRI
Choose which best describes your unit
Admin Unit
What is your current URL?
https://ubcinnovationprecinct.ca/
Who are your top 3 audiences?
1- Potential industry partners
2- Government (federal, provincial, municipal)
3- UBC research community
What are your 3 main goals for your new site?
1- Communicate campus expansion plans and partnership co-location opportunities.
2- Generate support for major infrastructure investment.
3- Showcase UBCO as a driver of regional innovation and economic development.
What You May Need
Do you think you’ll need custom functional elements?
No
Do you think you will need any new components?
No
Will you be collecting any personal information?
Yes
If so, what kind of personal information will you be collecting?
Name and contact info for subscriber list.

View full Innovation Precinct project details »

Master Design 6 - Full Content Entry / Migration Light Engineering and FCCS On Hold

[Oct 1, 2021: Waiting on approval. ]

Your Site
Name
Shauna Oddleifson
Email
shauna.oddleifson@ubc.ca
What is the name of your unit?
FCCS
Choose which best describes your unit
Faculty
Who are your top 3 audiences?
Prospective students
community partners
campus community
What are your 3 main goals for your new site?
FCCS and Engineering are working on a new professional grad program and needs a web presence to promote the program and application deadlines.

This is a similar program, just as an FYI: https://www.imperial.ac.uk/study/pg/design-engineering/innovation-design-engineering/

What You May Need
Do you think you will need new page layouts?
No
Do you think you’ll need custom functional elements?
No
Do you think you will need any new components?
No
Will you be collecting any personal information?
No

View full Master Design project details »

University Relations 6 - Full Content Entry / Migration Light University Relations Active

[Update Jun 29, 2021: CSP completed. Handed over to UR. -SQ]

New University Relations website to combine: ur.ok.ubc.ca, communications.ok.ubc.ca, ceremonies.ok.ubc.ca. Project plan and sitemap TBD. Admin suite requested.

Your Site
Name
Randy Lievers
Email
randy.lievers@ubc.ca
What is the name of your unit?
University Relations
Choose which best describes your unit
Admin Unit
What is your current URL?
https://ur.ok.ubc.ca/
Who are your top 3 audiences?
1. Staff
2. Faculty
3. Community/Media
What are your 3 main goals for your new site?
1. Outline the services of UR
2. Provide contact details for UR team members
3. Provide DIY comms resources & highlight brand resourcesNote: site will bring together: ur.ok.ubc.ca, communications.ok.ubc.ca, ceremonies.ok.ubc.ca
What You May Need
Do you think you will need new page layouts?
No
Do you think you’ll need custom functional elements?
No
Do you think you will need any new components?
No
Will you be collecting any personal information?
Yes
If so, what kind of personal information will you be collecting?
Ceremonies team currently collects RSVP details for signature events; I need to confirm exactly what system is used.

View full University Relations project details »

UBCO Events Refresh Project 5 - Programming / Development Medium University Relations Active

Refresh project will be secondary phase after a separate project for updating all TEC plugins. Preparation for TEC legacy views from version 5.0 being retired and new views styles being standard. -SQ

[Update: Testing in CMS Dev started and evaluations of impact of plugin update. ]

[Update: Relatively low impact of plugin update. TEC extended legacy views in application codebase to Feb 2022, but is officially unsupported. UR and IT re-evaluating timelines. -SQ]

Your Site
Name
Randy Lievers
Email
randy.lievers@ubc.ca
What is the name of your unit?
University Relations
Choose which best describes your unit
Admin Unit
What is your current URL?
http://events.ok.ub.ca
Who are your top 3 audiences?
Events Refresh Project

1. Students
2. Faculty & Staff
3. Community

What are your 3 main goals for your new site?
Revise landing page for events.ok.ubc.ca to:
1. more prominently highlight featured events
2. integrate Vancouver events
3. feature calendars not included (UBCSUO, Heat, Academic Deadlines from calendar)
What You May Need
Do you think you will need new page layouts?
Yes
If yes, please describe or provide a sample of website you like.
Project will involve wireframing and high fidelity design from UR design team.
Do you think you’ll need custom functional elements?
Yes
If yes, please describe which functional items you might need.
Potential feeds from other calendar websites.
Do you think you will need any new components?
No
Will you be collecting any personal information?
No

View full UBCO Events Refresh Project project details »

Health and Social Development Redesign (Faculty) 3 - Content Starter Pack (CSP) Light FHSD Active

Updates


[Update July 12, 2021 Completed the CSP/Sitemap/List of pages to clone]

[Update July 7, 2021 CSP/Sitemap/List of pages to clone submitted to I.T.]

[Update Mar 19: Kickoff meeting March 12, 2021. Light touch. No directory or functional elements required other than standard news page and UBCO events integration. Major content pages will be audiences and landing pages that link out to program pages. Discovery phase 1. Project plan and sitemap to be submitted by the communicator. ]

View full Health and Social Development Redesign (Faculty) project details »

Office of Research Services (ORS) 3 - Content Starter Pack (CSP) Medium VPR Active

ORS has begun a content audit of the current site. Also examining Google analytics.

Brianna Wells will be the primary contact for content. Amber Hanson to PM.

Desire for filterable table functional element to list research projects. Research to provide IT with full scope of required fields as well as template output if needed. Examples here: https://demo.cms.ok.ubc.ca/functional-elements/custom-filterable-table/

Updates


[Update November 2, 2021 Completed CSV for Custom Post Type submitted to I.T]

[Update July 5, 2021 Followed up for information on the Content Starter Pack]

[Update June 29, 2021 JS, Amber and Brianna Wells met to go over the Initial version of the Custom Post Type and datatable. ]

[Update June 11, 2021, JS and Amber met to discuss the Custom Post Type for the ORS build. ]

[Update February 17, 2021, JS followed up with Amber on the sitemap and CSP. The sitemap is still in progress.]

[Update November 23, 2020, JS met with Amber to discuss the project requirements and timeline. Amber to submit a CSP before the 2020 Christmas break. The expected launch date is Aug 20, 2021. CWL authentication is an ideal requirement, however, if the Novell to CWL authentication project does not get completed, ORS would continue the current process of uploading the forms to their counterpart’s website, ors.ubc.ca. The filterable Table(PODS) component is what we would use for filtering and searching forms.

Notified Amber about the drawbacks of media security in WordPress, and also went over Qualtrics as the ideal, secure alternative for forms.]

 

 

 

 

View full Office of Research Services (ORS) project details »

Research Computing 3 - Content Starter Pack (CSP) Light IT Active

[Update: Discovery phase. Project plan and sitemap submitted for review. Jan/Feb 2021.]

[Update: Kickoff meeting in December 2020. Project plan to be submitted.]

Website for UBCO Research Computing team. Content to be derived from current Office of VPR site with links to/from UBC IT Okanagan website. Requested by Erin Crowe and Conor English. Kickoff meeting still TBD.

 

Your Site
Name
Conor English
Email
conor.english@ubc.ca
What is the name of your unit?
Research Computing
Choose which best describes your unit
Admin Unit
What is your current URL?
https://research.ok.ubc.ca/funding-support/resources/research-computing/
Who are your top 3 audiences?
• Research Faculty
• Research Staff
• Research Grad Students (RA’s, grad students working for PI’s, these may be classified as research staff I suppose)
Simply put, our mandate is supporting UBC Researchers.
What are your 3 main goals for your new site?
• Establishing a web presence for Research Computing so UBC researchers can find the resources they need as efficiently as possible.
• Web presence alignment with ARC (arc.ubc.ca). We anticipate that our website will be similar but likely less complicated than theirs.
• Broad research community engagement.
What You May Need
Do you think you will need new page layouts?
No
Do you think you’ll need custom functional elements?
No
Do you think you will need any new components?
No
Will you be collecting any personal information?
No

View full Research Computing project details »

Aspire-2040 Learning Transformations Fund (ALT 2040) 2 - Information Architecture (Sitemap) Light Provost Active

ALT 2040 site in UBCO CMS to move off CLF 7 Basic to Faculty/Dept theme Admin Suite. Kickoff meeting Oct 13.

[Update: Confirmed Admin Suite. Sitemapping stage begun. IT to clone using new Admin Site Template. -SQ]

Your Site
Name
Kristen Brooke
Email
kristen.brooke@ubc.ca
What is the name of your unit?
Office of the Provost
Choose which best describes your unit
Admin Unit
What is your current URL?
https://alt-2040.ok.ubc.ca/
Who are your top 3 audiences?
1) UBCO faculty
2) UBCO students
3) External academic audiences (UBC Vancouver faculty, potential faculty, faculty of other institutions.
What are your 3 main goals for your new site?
1) Encourage faculty members to apply for funding through Office of the Provost programs inclusive of the ALT-2040 fund, OER funding stream and future grant programs under this umbrella.
2) Create greater awareness and showcase the transformative ideas and projects taking place at UBC Okanagan.
3) Advance the Transformative Learning core area of the strategic plan
What You May Need
Do you think you will need new page layouts?
No
Do you think you’ll need custom functional elements?
No
Do you think you will need any new components?
No
Will you be collecting any personal information?
No

View full Aspire-2040 Learning Transformations Fund (ALT 2040) project details »

International 2 - Information Architecture (Sitemap) TBD Provost Active

May 2020 – Provost office has chosen to prioritize UBCO CTL site in Provost portfolio due to currently higher profile from remote teaching due to COVID 19

View full International project details »

makerspace 2 - Information Architecture (Sitemap) Light Provost Active

Kickoff meeting started with new communicator. Light touch.

May 2020 – Provost office has chosen to prioritize UBCO CTL site in Provost portfolio due to currently higher profile from remote teaching due to COVID 19

View full makerspace project details »

AVPS – students.ok.ubc.ca redesign 10 - Completed Heavy Students Completed

New website encorporates all Student Services websites, Aboriginal Students, Academic Advising, Advising and Involvement Centre, Awards & Financial Support, Campus Health/VOICE, Campus Life, Career Services, CSL Program, Disability Resource Centre, English Foundation Program, Get Involved, Go Global, Health and Wellness, International Students, New to UBC, Parents, Student Leadership Conference, Campus Recreation (TBC); Excludes: Athletics (led by Athletics)

View full AVPS – students.ok.ubc.ca redesign project details »

Bachelor of Sustainability 10 - Completed Light FCCS and IKBSAS Completed

-New website to raise awareness about a new undergraduate degree – Bachelor of Sustainability – among prospective students and key influencers (parents and guidance counselors)
-Drive enrollment
-Help students understand their degree options (four concentrations available) and admissions requirements

[Update: Feb 2021. Site launch on hold. Program still awaiting approval. IKBSAS comms revising content. ]

[Update: New program awaiting approval. IKBSAS to provide details/plans when available. ]

[Update: Kick-off meeting of scheduled for June 5: Pieter, Meghan, Shauna, Randy]

[Update: Kick-off meeting completed July 22. Light-touch in Facutly-Dept theme. Small site of 10-12 pages and many will cloned in from other sites. New domain required: sustainability.ok.ubc.ca]

[Update: Sitemap submitted and approved Sept 1. Site shell and clones completed. IT handover to IKBFOS Sept 2. ]

[Update: June 2021. IKBSAS committee meeting June 30. Possible target launch Aug 2021. -SQ]

[Update: Aug 2021. Project reactivated. Target launch date confirmed Aug 23rd 2021 pending brand check -SQ]

[Update: Aug 2021. Site launched Aug 23rd 2021. IKB Comms to complete post-launch adjustments TBD-SQ]

View full Bachelor of Sustainability project details »

Barber Transition – Faculty of Arts and Social Sciences 10 - Completed Medium IKBSAS Completed

[Update: IT has cloned Science site to a new FASS site upon request. IKBSAS working on both sites.]

[All IKBSAS transition sites launched June 30, 2020. FASS, Science, FASS Resources, Science Resources, Biology, Chemistry, Psychology, CCGS, CMPS, EPP, EEGS, HS  ]

[IT Web team has blocked off next 14 days for supporting IKBSAS transition post-launch. ]

[Update: IT marking this project completed. Now 3 months post-launch. -SQ]

View full Barber Transition – Faculty of Arts and Social Sciences project details »

Barber Transition – Faculty of Science 10 - Completed Medium IKBSAS Completed

IKBSAS Sciences website to represent Sciences and Arts as separate faculties.

IKBSAS comms team to manage and populate 2 separate sites for Arts and Sciences, starting with Sciences first. Arts to be a clone based from Sciences.

[Update: IT has created clone of IKBSAS site under science.cms.ok.ubc.ca]

[Update: IKBSAS entering content/revising content as needed. Will inform IT when they are ready to clone to a new Arts site.]

[Update: IT has cloned Science site to a new FASS site upon request. IKBSAS working on both sites. Science site under review by faculty.]

[All IKBSAS transition sites launched June 30, 2020. FASS, Science, FASS Resources, Science Resources, Biology, Chemistry, Psychology, CCGS, CMPS, EPP, EEGS, HS  ]

[IT Web team has blocked off next 14 days for supporting IKBSAS transition post-launch. ]

[Update: IT marking this project completed. Now 3 months post-launch. -SQ]

View full Barber Transition – Faculty of Science project details »

BARK 10 - Completed Medium EDUC Completed

[Update March 23: Site launched. New bark.ok.ubc.ca registered subdomain. barkubc.ca custom domain in GoDaddy forwarded to bark.ok.ubc.ca. Communicator to delete bark.sites.olt.ubc.ca ]

[Update Mar 8: Dog/handler profiles CPT development complete. Communicator to populate profile content. Status moved back to phase 6 content entry. ]

[Update Mar 4: Brand check discovered need for custom Pods custom post type for Dog/handler profiles. IT agrees it would be a good use of Pods and has started development. Adjusted to medium touch, back to phase 5.]

[Update: Customer awaiting brand check. Target launch date Late Feb. 2021]

[Update: IT has completed CSP and new site shell. No additional training, site owner already familiar with UBCO CMS Faculty/dept theme. Admin suite has reduced components. Handover to customer Sept 3. Updated UBCO CMS Projects list to Active, Content Entry Phase. -SQ]

[Update: Communicator has submitted CSP. IT to review CSP and spin up new site shell, mid-Aug. ]

[Update: Project Plan, Site-mapping info provided to communicator Feb 28. Project set-up in WZ April 30].

[Update: Has been discussed at Feb 2020 Webcore meeting. Redesign can move forward as light-touch.

  1. It requires no new layouts/components.
  2. Has a designated communicator — you —to lead the project.
  3. BARK is a high-profile program with a reputation that extends within and beyond campus.]

Currently on UBCV CTLT CMS. Faculty communicator has expressed interest in migrating to new UBCO theme. Communicator is already experienced with UBCO CMS faculty/dept theme and will be the one to lead the project.

View full BARK project details »

Biology Redesign (Dept) 10 - Completed Light IKBSAS Completed

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

Site launched June 7. Merges bcmb.ok.ubc.ca and biol.ok.ubc.ca to biology.ok.ubc.ca

View full Biology Redesign (Dept) project details »

Centre for Chronic Disease Prevention and Management – Faculty of Medicine 10 - Completed Light SMP Completed

Update: Website launched Feb 11 after issues resolved with cms.ok.ubc.ca server SSL and med.ubc.ca subdomains -SQ

Update: IT submitted DNS change request to UBCV MedIT for ccdpm.med.ubc.ca to point to cms.ok.ubc.ca DNS record. -SQ

Update: SMP communicator has migrated content. UR brand check completed. -SQ

Update: CSP submitted to IT Nov 16. IT building basic site shell with content and sitemap as provided. -SQ

Update: Nov 5, 2020 – IT and UR met with SMP comms for kick off meeting. Light touch determined. SMP communicator is committed to building maintaining the website, no intentions at this time for site to be handed over to the centre. Initial project plan and sitemap submitted by SMP to UR. IT awaiting content starter pack. Status updated to Active. -SQ


 

Submitted Sept 8 via CMS website New Website Scope Questionnaire

 

Your Site
Name
Warren Brock
Email
warren.brock@ubc.ca
What is the name of your unit?
Faculty of Medicine Centre for Chronic Disease Prevention and Management
Choose which best describes your unit
Faculty
What is your current URL?
http://ccdpm.med.ubc.ca
Who are your top 3 audiences?
Physicians
Community
Government, Funding Agencies, & Stakeholders
What are your 3 main goals for your new site?
-Increased functionality – news and events feeds
-Better UX
-Increased engagement with stakeholder groups
What You May Need
Do you think you will need new page layouts?
No
Do you think you’ll need custom functional elements?
No
Do you think you will need any new components?
No
Will you be collecting any personal information?
No

View full Centre for Chronic Disease Prevention and Management – Faculty of Medicine project details »

Centre for Scholarly Communications (CSC) 10 - Completed Medium Library and Research Completed

Intended to be a new site combining and/or replacing portions of RIMES, ORS, VPRI, Library pages.

[Update: Website launched on June 2nd, 2021]

[Update: Website handed over to RL for Brand and Quality Review on 4/22/2021]


[Update: Renamed from Digital Scholarship Services Sept 13, 2019]

[Update May 2020: Project has started/stopped multiple times with different stakeholders, leads, and voices. Now a third party UX contractor is involved and CSC has hired a dedicated resource. IT has requested a “reset” kickoff meeting to be scheduled to get roles and responsibilities sorted for all current parties before proceeding. UR to schedule. -SQ]

[Update Jun 9 2020: Kickoff ‘reset’ meeting. Responsibilities assigned. Kristy Baxter from CSC to be project lead and main contact for IT. Jithin Shaji for development. Aida Viziru to share UX/UI wireframes for Pods “Services” page template. ]

[Update July 1 2020: Aida provided the draft sitemap, wireframes for the product pages, user flows and the list of fields required for the product pages.]

[Update July 8 2020: IT and UR did the initial review of the provided materials. IT to schedule a meeting closer to the end of the month to discuss a few technical scopes. In the meantime, JS to explore further on the feasibility with PODS.]

[Update July 29 2020: Closed the IT ticket 178067.01 which was initially created by Erin Crowe. Created a new ticket 199422.01 for the CSC Project on behalf of Kristy Baxter.]

[Update July 30 2020: Met with Aida, Mags and the CSC Steering committee to go over the wireframes, technical feasibility and timelines. IT confirmed the feasibility and will move forward with the project using PODS. IT to work on a working prototype while Aida/Mags/Kristy prepare the Content Starter Pack, & mockups with styling details. September 2020 is not a launch date. IT to explore options for enhanced search functionality.]

[Update August 19 2020: Aida provided the homepage wireframes. Working session scheduled for early September.]

[Update September 3 2020: Aida, Kristy, JS & SQ attended a working session to go over the fields, and type of fields required. I.T to provide a timeline estimate by end of September 2020. I.T waiting for CSP, while research is being done for potential Search Functionality.]

[Update October 16 2020: Aida submitted CSP for review.]

[Update October 22 2020: UR approved sitemap/wireframes.]

[Update October 22 2020: I.T working on CSP and Custom Post Types and Fields.]

[Update December 08 2020: I.T handed-over the completed CSP. CSC team to work on providing a complete and clean CSV of Resources to be imported to the CSC website.]

[Update December 18 2020: CSV format confirmed. IT waiting for the completed csv file to proceed with importing data. ]

[Update March 3 2021: JIRA + WordPress Gravity Forms ‘Integration’ tested and confirmed. ]

 

View full Centre for Scholarly Communications (CSC) project details »

Centre for Teaching and Learning (CTL) 10 - Completed Light Provost Completed

Currently in UBCV CTLT CMS. The unit has expressed a desire to use the new UBCO theme.

[Update: Site launched on 5/13/2021]

UPDATE: CTL site now higher profile due to COVID 19 response for more remote teaching. Provost communicator has approved CTL request to make this project active along with OPAIR/PAIR and prioritized over Makerspace and International sites in provost portfolio. Kickoff meeting to be scheduled. -SQ

UPDATE 2: Kickoff meeting June 10. Admin suite (light), but potentially with a filterable table made in Pods… TBD. Julie Thomson from CTL will be point person. Jithin Shaji as lead dev.  -SQ

[UPDATE July 10 2020: Randy provided the Draft Project Plan to the CTL team. including the WorkZone template. ]

[UPDATE August 26 2020: CTL team submitted the sitemap to U.R and I.T for review.]

[UPDATE October 9 2020: I.T followed up with CTL and U.R for an update on the project.]

[UPDATE October 9 2020: UR and Julie from CTL revised project timelines as follows.

Oct 13-16: Julie to add notes to the sitemap
Oct 19/20: Randy to review/approve sitemap
Oct 19-30: Julie to prepare Content Starter Pack for the following four pages: Homepage, Teaching remotely (level 1), Support landing page (level 1), Awards (level 2)
Nov 2: Content Starter Pack handed over to IT.

]

[UPDATE October 19, 2020, Sitemap Approved. IT to scope the request for filterable tables.]

[UPDATE October 21, 2020, Met with Julie to review the request for filterable tables. Most likely this will not be part of the website redesign project.]

[UPDATE November 13, 2020, CSP Submitted for review. IT & UR to review CSP]

[UPDATE November 20, 2020, CSP Approved by UR]

[UPDATE November 24, 2020, IT spun up the CTL site on OKCMS]

[UPDATE December 7, 2020, IT handed-over completed CSP to CTL and trained on using the new site. ]

[UPDATE January 12, 2020, Agreed CTL could use the full Faculty-Department Theme. JS deactivated the Admin Suite Restrictions plugin. ]

 

View full Centre for Teaching and Learning (CTL) project details »

Chemistry Redesign (Dept) 10 - Completed Light IKBSAS Completed

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

View full Chemistry Redesign (Dept) project details »

Co-op Website Migration 10 - Completed Light MAIN Completed

Project background and summary to be provided at a later date.

View full Co-op Website Migration project details »

CoGS Website Redesign 10 - Completed Medium GRDSTD Completed

Requires development of multiple sortable lists (Awards, Forms, Deadlines. Also requires development of scrolling side menu to be used on the CoGS policy document page.

View full CoGS Website Redesign project details »

Community, Culture and Global Studies (Dept) 10 - Completed Light IKBSAS Completed

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

View full Community, Culture and Global Studies (Dept) project details »

Computer Science, Mathematics, Physics and Statistics (Dept) 10 - Completed Light IKBSAS Completed

  1. Consolidate ~40 program websites into 8 department portals
  2. Create (navigation, UX, etc.) consistency across faculty and dept. websites 3
  3. Ensure web content is responsive and search engine optimal

Current URL’s cosc.ok.ubc.ca; math.ok.ubc.ca; physics.ok.ubc.ca; stat.ok.ubc.ca

 

View full Computer Science, Mathematics, Physics and Statistics (Dept) project details »

Department of Psychology Website 10 - Completed Heavy IKBSAS Completed

This is the lead project for all faculty/department sites, as the template developed here will be used for all future faculties and departments. Project includes the development of the faculty/staff directory.

View full Department of Psychology Website project details »

DVC Website Redesign 10 - Completed Light DVC Completed

New DVC website using the Faculty/Department Theme.

[Update: Initial site setup and configuration completed by SQ and handover to UR – Dec 2018]

[Update 2: Training completed with Adam Schubel (SQ and RL) – Jan 29, 2019]

[Update 3: End date set to end of Q2 2019 -SQ]

View full DVC Website Redesign project details »

Earth, Environmental and Geographic Sciences (Dept) 10 - Completed Light IKBSAS Completed

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

View full Earth, Environmental and Geographic Sciences (Dept) project details »

Education Website Redesign 10 - Completed Light EDUC Completed

Education faculty site renamed to Okanagan School of Education. Webcore site to be redesigned using Faculty/Dept theme.

New communications person Amanda Lamberti hired late March 2019.

[UR and IT had a kickoff meeting with Amanda to brief her on project and technology (early April 2019). Amanda tasked with checking existing content and shepherding site through brand check and launch. ]

View full Education Website Redesign project details »

Entrepreneurship (e@UBCO) 10 - Completed Light VPR Completed

[Update: kickoff call with client. Determined to be light touch in full Faculty-Dept theme, but needs some development: workflow; sign-in/private pages. Project added in WZ with new process steps. Amber Hanson is working on project plan and sitemap. Lead dev Steve Quilala.]

[Update 2 early June 2020: Sitemap and project plan approved. entrepreneurship.cms.ok.ubc.ca created. User training completed. Now in content entry phase.]

[Update 3: Site launched by IT web team Aug 12 per customer request after UR agreed to do brand check post-launch.]

View full Entrepreneurship (e@UBCO) project details »

Events (events.ok.ubc.ca) 10 - Completed Heavy MAIN Completed

Central UBCO events website using Modern Tribe The Events Calendar plugin. Overarching goal to replace bedeworks calendar with a common campus-wide solution. Intention is for all events categories, venues, etc. to be added to this central calendar and content to be output to other websites.

UR and IT to work together on configuration based on plugin’s capabilities and campus needs, design/styling, etc. Lead dev Steve Quilala.

UR and IT targetting a Q4 launch when communicators have more time to learn new system and can test on a few new events on campus.

Goal is for January 2020 for campus-wide adoption of new UBCO events calendar among WebCore users. [Launch date updated to March 2, 2020]

UPDATE: Starting list of event taxonomy determined:

  • Organizer = Faculty/Depts/Units
  • Venues = Room by Building
    eg: “Creative and Critical Studies (CCS) – FINA Gallery”, “University Centre (UNC) – Ballroom”
  • Categories = Event Categories
    eg: Arts & Humanities, Athletics, Music, Health & Wellness, Recreation, Community, etc…
  • Tags = Event Types
    eg: Ceremony, Conference, Party, Protest, Seminar, Workshop, etc.
  • Custom “Audiences”
    eg: Alumni, Faculty, Staff, Students, Community, Family

[Update 1: Testing completed for iCalendar scheduled imports -SQ]

[Update 2: Live content testing on-going -SQ]

[Update 3: IT working on modifications to default event templates -SQ]

[Update 4: UR entered live content from Bedeworks calendar to kick off content migration (late Jan-Feb) -SQ]

[Update 5: UR training campus communicators/bedeworks users to now use UBCO Events (mid Feb) -SQ]

[Update 6: IT/UR working towards launch date early March. Users expected to double-enter events in UBCO Events as well as bedeworks throughout March. -SQ]

[Update 7: IT has developed plan for mini-calendar rollout for sites currently using RSS aggregator lists -SQ]

[Update 8: Launched March 5, 2020]

[Update 9: Mini calendar migration started for select faculty/dept theme sites.]

View full Events (events.ok.ubc.ca) project details »

FCCS Website Redesign 10 - Completed Light FCCS Completed

New site being developed on using the Faculty and Department CMS theme.

View full FCCS Website Redesign project details »

Health and Exercise Science Redesign (Dept) 10 - Completed Light FHSD Completed

Project background and summary to be provided at a later date.

View full Health and Exercise Science Redesign (Dept) project details »

History and Sociology (Dept) 10 - Completed Light IKBSAS Completed

Combination of the following websites hist.ok.ubc.ca; soci.ok.ubc.ca; urbanstudies.ok.ubc.ca; latin.ok.ubc.ca

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

View full History and Sociology (Dept) project details »

IKBSAS Intranet 10 - Completed Light IKBSAS Completed

Project background and summary to be provided at a later date.

View full IKBSAS Intranet project details »

Irving K. Barber Faculty Redesign (Faculty) 10 - Completed Light IKBSAS Completed

IT helping IKBSAS with a hybrid migration to Faculty/Dept theme. Content and site structure to remain identical to current IKBSAS site in ACM.

IKBSAS secured area will be spun off to a separate private site only accessible to select IKBSAS staff. IKBSAS to review both sites before launch.

View full Irving K. Barber Faculty Redesign (Faculty) project details »

Library 10 - Completed Medium Library Completed

Content starter pack complete. Communicator to review. Initial training set for May 30.

Site launched late Aug 2019 before September 2019 student intake.

View full Library project details »

Management Redesign (Faculty) 10 - Completed Light FoM Completed

Defined as ‘Heavy Touch’ site under WebCore definitions. Custom News/Blog page requested as an additional development project.

UPDATE: News Page Template now complete and delivered in production code. Available to all sites using Faculty/Dept Theme. See Demo site – https://demo.cms.ok.ubc.ca/landing-page/news-page/

FoM was initially the first faculty using new Faculty/Department Theme. Content starter pack completed by IT, but currently no communications lead for FoM. Current status: ON HOLD until project is properly staffed and resources again by FoM.

UPDATE: FoM hired new communicator May 2019. Working with leadership to review existing sitemap, content, etc.

UPDATE: FoM hired another new communicator Feb 2020. Working with leadership to review existing sitemap, content, etc.

UPDATE: Content entry completed. Has been submitted for brand check.

UPDATE: Brand check completed. Now back with content team to make adjustments.

UPDATE: Final review. Launch date TBD.

UPDATE: Site launched May 13, 2020. Marked completed.

View full Management Redesign (Faculty) project details »

Nursing Redesign (Dept) 10 - Completed Light FHSD Completed

After initial kickoff meeting, UR and IT determined it as a light touch build. No new components or functional elements needed.

[Update: Communicator to provide list of pages to be cloned from other websites and brought into a new nursing site. ]

[Update Apr 2020: Communicator in content entry stage. IT added list of directory users Mar 30 and awaiting update.]

[Update Dec 2020: Website launched Dec 16, 2020. Marking project complete.]

View full Nursing Redesign (Dept) project details »

ok.ubc.ca Redesign 10 - Completed Heavy MAIN and University Relations Completed

Major front end redesign. Significant backend configuration and development using Advanced Custom Fields. Launched in conjunction with Okanagan Stories campaign.

Post-launch improvements and optimizations ongoing.

View full ok.ubc.ca Redesign project details »

PAIR: Planning and Institutional Research 10 - Completed Light Provost Completed

[Update May 8: client near approving sitemap. Content Starter Pack expected in late May.]

[Update July 2020. CSP shell and pages started. Tableau pages continue to be embedded.]

[Update: PAIR team trained on CMS on Aug 23. Now in Content Entry Phase. SQ in contact with UBCV IT on CWL authentication issues and potential Tableau issues with 2020 version update.]

[Update: Project to move forward with workaround for Tableau http/https on vendor side. All dashboards will open in a new window. -SQ]

[Update: Target launch date pushed to late Feb 2021 for expanded stakeholder approvals ]

[Update: Site launched April 13. SSL and DNS for pair.ubc.ca done by UBCV ITSC and CISO teams. ]


Provost site prioritized by Provost communicator.

OPAIR (Okanagan) and PAIR (Vancouver) websites to be combined into one site covering activity on both campuses.

 

View full PAIR: Planning and Institutional Research project details »

Philosophy, Politics and Economics (Dept) 10 - Completed Light IKBSAS Completed

Existing URL’s include ppe.ok.ubc.ca, unit8.ok.ubc.ca, econ.ok.ubc.ca

Basic site cloned from IKBSAS dept template. Early April 2019.

IT will be helping IKBSAS with content migration of program pages.

Content migration for program pages complete. IKBSAS to review.

View full Philosophy, Politics and Economics (Dept) project details »

Provost 10 - Completed Light Provost Completed

Basic site cloned from recently completed DVC site. Client handover/training completed May 28.

View full Provost project details »

School of Engineering Website Redesign 10 - Completed Light Engineering Completed

New site being developed on using the Faculty and Department CMS theme.

View full School of Engineering Website Redesign project details »

SMP Website Redesign 10 - Completed Light SMP Completed

Project background and summary to be provided at a later date.

View full SMP Website Redesign project details »

Social Work Website Redesign 10 - Completed Light FHSD Completed

New site being developed using the new Faculty and Department theme.

View full Social Work Website Redesign project details »

STAR Website Redesign 10 - Completed Light Research Completed

Project background and summary to be provided at a later date.

View full STAR Website Redesign project details »

UBC IT Okanagan 10 - Completed Medium IT Completed

Hybrid flip (mostly) of UBC IT Okanagan website. UBC Okanagan specific content will be brought in as pages. Most areas link out to UBC federated services in Vancouver. Desire for more exposure for user FAQs and KnowIT knowledge base. Lead dev Steve Quilala.

[Update: Project restarted in Q2 2020 for target delivery early July 2020 -SQ]

[Update 2: Custom development for dynamic search Computer Labs list completed. -SQ]

[Update 3: IT to reviewing content internally with Service desk and other IT teams. -SQ]

[Update 4: Rename/rebrand unit to “UBC IT Okanagan” from “IT, Media and Classroom Services”. -SQ]

[Update 5: Target launch revised to mid-July 2020 to prioritize IKBSAS faculty split launch July 1.  -SQ]

[Update 6: Under review by UBCO IT leadership team. Brand check requested from UR.  -SQ]

[Update 7: Brand check complete. IT making final edits and prepping for launch. -SQ]

[Update 8: Site launched July 16, 2020. -SQ]

View full UBC IT Okanagan project details »

UBC Okanagan Art Gallery 10 - Completed Light FCCS Completed

[Update 4: Brand check edits were minimal. Site launched May 18, 2021. artgallery.ok.ubc.ca and ubcogallery.ok.ubc.ca]

[Update 3: Handed over to UR for brand check. Site will launch as artgallery.ok.ubc.ca until gallery.ok.ubc.ca domain is available, which is currently used by FCCS Public Art Collection. ETA for new PAC using PastPerfect is December 2021.  -SQ]

[Update 2: IT created site shell March 1. CSP will be cloned pages from various sites. -SQ ]

[Update 1: Kickoff meeting Feb 19, 2021. Full Faculty/Dept theme because site is highly visual (light). -SQ]

Website for a physical gallery at future UBCO Downtown Kelowna campus. Project combines current Public Art Collection web application project (PastPerfect) together with promoting new future downtown gallery. Gallery website domain (gallery.ok.ubc.ca) has been approved by multiple stakeholders to belong to FCCS. FCCS will use gallery.ok.ubc.ca domain for use to promote new downtown physical gallery instead of only for Public Art Collection. gallery.ok.ubc.ca would simply link off to separate site where Public Art Collection application would be hosted. Domain name yet to be determined (eg: public-art.ok.ubc.ca).


On Feb 10, 2021, at 7:41 AM, webadmin.ok@ubc.ca wrote:
Your Site
Name
Shauna Oddleifson
Email
shauna.oddleifson@ubc.ca
What is the name of your unit?
UBC Okanagan Art Gallery
Choose which best describes your unit
Other
What is your current URL?
https://fccs.ok.ubc.ca/about/public-art-collection/
Who are your top 3 audiences?
External – community, prospective students, emerging and mid-career artists
Internal – students, faculty
Potential funders
What are your 3 main goals for your new site?
To showcase the public Art collection on campus, to have a presence for the new downtown gallery and to have a presence for the FINA gallery on campus.

There are changes recently to how the Curator positions functions, it has recently moved to FCCS from the library and there is work being done to make this more of a university gallery rather than a student gallery for their work during the academic year. Over the next year there will be more outside artists exhibiting on campus, which will make the gallery more legitimate in the art world and allow the curator staff to apply for funding through Canada Council, BC Arts Council etc. or operating funding, and will be a step to creating the new downtown gallery space.
What You May Need
Do you think you will need new page layouts?
Yes
If yes, please describe or provide a sample of website you like.
I dont know…but would like to discuss options. here are a couple of university gallery sites as examples
https://belkin.ubc.ca/about/
https://libby.ecuad.ca/index.html
Do you think you’ll need custom functional elements?
Yes
If yes, please describe which functional items you might need.
Not exactly sure on this, there is work being done to get a new collection management system for the art collection already with Chris Danek, but maybe there is some way to integrate…
Do you think you will need any new components?
No
Will you be collecting any personal information?
No

View full UBC Okanagan Art Gallery project details »

VP Research Website Redesign 10 - Completed Medium VPR Completed

Website goals:

  1. Serve as an external portal for campus-wide research promotion (TBC)
  2. Facilitate connections between the university and external stakeholders (TBC)
  3. Be the anchor site for research institutes, infrastructure projects and strategic initiatives (TBC)

Target audience:

  1. Academic Research Peers (external reviewers)
  2. Executives at large multi-national corporations in priority sectors
  3. Potential New Recruits (Research Faculty, Graduate Students, Postdocs)
  4. Community Partners (SMEs, non-profits, ONA, AO, Interior Health, COEDC)
  5. Municipal, Provincial and Federal Government Stakeholders

View full VP Research Website Redesign project details »

Campus Living Laboratory (VPRI) 1 - Discovery TBD Research Requested

Your Site
Name
Amber Hanson
Email
amber.hanson@ubc.ca
What is the name of your unit?
VPRI
Choose which best describes your unit
Admin Unit
What is your current URL?
https://sustain.ubc.ca/campus-living-laboratory
Who are your top 3 audiences?
1-Potential Partners (industry/government/community)
2-UBC Faculty
3-UBC Staff
What are your 3 main goals for your new site?
1-Cultivate opportunities to work with partners (eg. City of Kelowna) to use the UBCO campus as a ‘living lab’
2-Showcase collaborative research and demonstrative projects with real-world impact
3-Reinforce UBCO’s commitment to sustainability and regional economic development*Note: this website will be a UBCO version of the ‘Campus as a Living Lab’ website noted above.
What You May Need
Do you think you will need new page layouts?
No
Do you think you’ll need custom functional elements?
No
Do you think you will need any new components?
No
Will you be collecting any personal information?
No

View full Campus Living Laboratory (VPRI) project details »

Centre for Environmental Assessment Research 1 - Discovery TBD IKBSAS Active

[Update 1] Kickoff meeting Nov 25, 2021. Admin suite (light). Marked Active. Low priority site for IKBSAS comms. -SQ

Your Site
Name
Meghan Reid
Email
meg.reid@ubc.ca
What is the name of your unit?
IKB Faculty of Science
Choose which best describes your unit
Other
What is your current URL?
http://ok-cear.sites.olt.ubc.ca/
Who are your top 3 audiences?
Researchers, Graduate Students, Government
What are your 3 main goals for your new site?
We consulted with IT and Kevin Hanna and will use the admin template.

The main goals are:
Consolidate navigation
Present reports in a more engaging/prominent way
CEAR has a lot of great imagery and would like a more modern/current design with larger photography

(The domain will be cear.ubc.ca as the centre spans across both campuses.)

What You May Need
Do you think you’ll need custom functional elements?
No
Do you think you will need any new components?
No
Will you be collecting any personal information?
No

View full Centre for Environmental Assessment Research project details »

Centre for Health Behaviour Change (CHBC) 1 - Discovery Light FHSD Active

Website requested Feb 1 2021. CHBC is a new centre within HES/FHSD.


Your Site
Name
Allyssa Costerton-Grant
Email
allyssa.costerton-grant@ubc.ca
What is the name of your unit?
School of Health and Exercise Sciences
Choose which best describes your unit
Other
Who are your top 3 audiences?
no current url – this request is for the new Centre for Health Behaviour Change

Prospective graduate students
Partner academics and institutions
Prospective community partners and research participants

What are your 3 main goals for your new site?
Recruit outstanding graduate students
Showcase community-engaged research with the intent to recruit partners and participants
Highlight partnerships
What You May Need
Do you think you will need new page layouts?
No
Do you think you’ll need custom functional elements?
No
Will you be collecting any personal information?
No

View full Centre for Health Behaviour Change (CHBC) project details »

Finance Operations and Strategies 1 - Discovery TBD ADMFIN Requested

View full Finance Operations and Strategies project details »

Health, Safety and Environment 1 - Discovery TBD ADMFIN Requested

View full Health, Safety and Environment project details »

Indigenous Portal 1 - Discovery TBD DVC Requested

Your Site
Name
Kelly Fosbery
Email
kelly.fosbery@ubc.ca
What is the name of your unit?
Indigenous Affairs
Choose which best describes your unit
Admin Unit
Who are your top 3 audiences?
Indigenous students, Indigenous faculty & staff, Indigenous community
What are your 3 main goals for your new site?
Looking to bring all Indigenous content into one cohesive site and share more collaboratively
What You May Need
Do you think you will need new page layouts?
Yes
Do you think you’ll need custom functional elements?
Yes
Do you think you will need any new components?
Yes
Will you be collecting any personal information?
No

View full Indigenous Portal project details »

Infrastructure Development 1 - Discovery TBD ADMFIN Requested

[Dec 2020]

Aaron Mogerman, Director, Infrastructure Development submitted the completed project plan.

[April 2020]

On Hold until the new directors are hired.

[March 2020]

Met with Erika, Randy and IT representatives to learn more about the request and to provide information on the OKCMS Site build process.

View full Infrastructure Development project details »

Interdisciplinary Research Website Theme/Clonable Template 1 - Discovery Heavy VPR Active

Templates for VPRI Research Cluster Websites. 4 sites to form pilot. Contractor hired to do discovery. TBD if new components will be required.

—-

Your Site
Name
Amber Hanson
Email
amber.hanson@ubc.ca
What is the name of your unit?
VPRI
Choose which best describes your unit
Admin Unit
What is your current URL?
https://research.ok.ubc.ca
Who are your top 3 audiences?
Potential collaborators/partners
Funding agencies
Public (designated groups interested in research outputs)
What are your 3 main goals for your new site?
Create a new WordPress theme for interdisciplinary research groups (clusters, insititutes, etc.) that can be used to .
What You May Need
Do you think you will need new page layouts?
Yes
If yes, please describe or provide a sample of website you like.
TBD – eg. https://diabetesbc.ca/
Do you think you’ll need custom functional elements?
Yes
If yes, please describe which functional items you might need.
TBD – translation (French), encryption, graphic display of publication listings and other research outputs
Do you think you will need any new components?
Yes
If yes, please describe which the new components you require.
TBD based on design consultation
Will you be collecting any personal information?
Yes
If so, what kind of personal information will you be collecting?
TBD – could be collecting names and contact info for registration in clinical trials or access to intellectual property (UBC owned resources).

View full Interdisciplinary Research Website Theme/Clonable Template project details »

Parking Services 1 - Discovery TBD ADMFIN Requested

View full Parking Services project details »

Sexual Violence Prevention and Response Office (SVPRO) 1 - Discovery Light Students On Hold

[Update Oct 5, 2021 – Temporarily on hold due to AVPS Student portfolio restructuring. Will be revisited late 2021. -SQ]

[Update: Kickoff meeting completed Mar 9. Light touch admin suite. Marked Active. Site design will not retain UBCV SVPRO brand, will keep consistent with regular UBCO styling. IT has restored site shell and has been made available to communicator. Communicator to work with SVPRO team to define project and site architecture/content. -SQ]

Requested Feb 2021. svpro.ok.ubc.ca started as UBCO CMS site, then moved to CTLT CMS to align with SVPRO Vancouver branding, now requesting to return to UBCO CMS. Old project site was archived and has now been unarchived for customer to review. -SQ

Your Site
Name
Kristy Condon
Email
kristy.condon@ubc.ca
What is the name of your unit?
SVPRO
Choose which best describes your unit
Admin Unit
What is your current URL?
https://svpro.ok.ubc.ca/
Who are your top 3 audiences?
UBC community members who:
– know someone who has been affected by sexual violence or have received a disclosure
– have personally been affected by sexual violence
– are seeking information or resources about sexual violence response and prevention
What are your 3 main goals for your new site?
– Transition site from custom Wordpress theme (based on svpro.ubc.ca) to UBCO Wordpress theme
– Increase functionality and ease of use by incorporating components available in new Wordpress CMS
– Update content to shift primary focus from survivors to allies/supporters
What You May Need
Do you think you will need new page layouts?
No
Do you think you’ll need custom functional elements?
No
Do you think you will need any new components?
No
Will you be collecting any personal information?
No

View full Sexual Violence Prevention and Response Office (SVPRO) project details »

UBCO Conferences and Accommodations 1 - Discovery TBD ADMFIN Requested

[Update: Initial Scope meeting held on Nov 6/2020. SHHS is likely to go with an external vendor depending on funding. IT and UR consulted on various options. Kristen to confirm later on SHHS decision. ]

[Update Jan 2021: SHHS no longer exploring external vendors. Will work with UR and IT on a new site in UBCO CMS. -SQ]

[Update Jan 2021: UR to confirm the order of AVPFO website builds as suggested by the AVPFO Leadership. ]

[Update Feb 2021: SHHS confirmed that they will use UBCO CMS, not external vendor]

View full UBCO Conferences and Accommodations project details »